Choosing Online Test Administration Software With Monitoring That Is Not Too Intrusive

Colleges and universities need remote proctoring to ensure academic integrity for their online exams. Students, however, report feeling 'spied' on.

Choosing online test administration software with monitoring that is not too intrusive but still does the job is a balancing act. In deciding which proctoring solutions strike the right balance between exam vigilance and deference to the privacy of students, schools can use two ideas that are ubiquitous in information security and human interface design: minimization and personal agency.

“Minimization is the Principle of reducing needless size, complexity, and overly burdensome assets...Minimization makes the practitioner’s job easier by reducing the number of things to care about, and by extension, the number of things that can go wrong.”

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Security from First Principles by Craig Jackson, Scott Russell, Susan Sons

“Experienced users strongly desire the sense that they are in charge of the interface and that the interface responds to their actions. ”

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The Eight Golden Rules of Interface Design by Ben Schneiderman, Univ. of Maryland


Minimization means capturing only that personal information and data needed to make sure students don’t take unfair advantage on an exam. Personal agency is the experience of controlling both one’s body and the external environment. In the context of remote proctoring, applying these principles means that students’ privacy is only intruded on so far as necessary to make sure students don’t take unfair advantage on an exam.  

Remote proctoring can be very intrusive. Some browser-based systems can access every file on your computer before, during, and after a test session. They can automatically shut down other applications and take control of your microphone and webcam.  Remote proctoring requires some control over the test environment. How much is subject to debate. The respect given to human agency in how that control is ceded and taken back, however, can mean the difference in student sentiment between active support and seething resentment.


Stories of Online Test Administration Software Monitoring

Aisha Kamran, a Junior at the University of Illinois at Urbana-Champaign and a member of Rosalyn’s Student Advisory Board, had her computer bricked by an overly aggressive remote proctoring service.

"It took over my entire computer. I got a Mac in the first place so I could airdrop, message, and have my computer connected to my iPhone. The proctors’ system came in and disconnected it completely. Somehow my whole iCloud was deleted, including my photos. They shouldn't have to control my laptop completely. You can see it changing your entire settings. I tried to change it back to default, and it didn't work out."

Kamran had to send her laptop back to Apple to have it sorted out.

Reddit is also replete with anecdotes of overly aggressive proctoring.

  • On r/UniversityofArkansas, LtDominator says, “As far as the privacy goes, I agree, they also have access to your browser history and saved passwords...It's absolutely an invasion of privacy, but schools insist on using it.”

  • On r/OSUonlineCS, RabbitwithADHD says, “I have the luxury of having a laptop that I’ve mostly just used for proctored exams. Once I graduate, I plan on just wiping the entire laptop clean just to make sure. I really doubt that the proctoring software will cause me any issues as it is right now, but you can never be too careful about these things.”
  • On r/Professors, Vakieh says,“[It] is in essence rootkit spyware that takes over the target (almost exclusively student-owned) computer. The level of control it requires over the machines it is installed on is insane.”

A page of online examination stories from WGU shares anecdotes where students had their exams stopped after being flagged for innocuous behavior.

  • “I had mine stopped because when I am alone I read the questions out loud when I am taking a test on my computer. I never realized I was doing it until I literally had my test stopped three times!”
  • “I had my proctored exam stopped because I stretched my cramping hand out of camera range. Trust me - THEY are watching! :)”
  • “I had my test stopped because of an inconsistent rumbling noise that they believed could be someone trying to hum/signal answers. I just moved the camera (while on the phone) to show that it was my snoring cat! I'm glad that they watch. I want my hard work to be worth it!”
  • “I've had tests stopped a couple of times for bad camera position and because I looked out the window. LOL”

Proctoring Minimization

These online test administration examples point out that there are real impacts of overreach in remote proctoring technology. Beyond concerns for test-taking anxiety and unease at being observed while taking exams, taking too little care evaluating the intrusiveness of proctoring systems can take more than an emotional toll. To be more confident of choosing online test administration software with monitoring that is not too intrusive, select a system that only asks for the minimum permissions needed to invigilate the test and nothing more.


Test Invigilation and Personal Agency

Invoke the personal agency of the student in configuring the test computer and the disposition of the test session data. Students want to feel at least a modicum of control of the online exam process and that the invigilation process is responsive to their actions.

  1. Give students control. Let students change their computer settings to comply with the rules instead of taking over control of the computer. Let the student know what programs they need to shut down and what devices they need to unplug to be ready for the test.  Asking the student to close apps avoids the mysterious reconfigurations of the computer like Aisha Kamran’s.
  2. Tell students how it works. Communicate to students what the remote proctoring system is looking for and why. Apprise test-takers of what kinds of behavior are flagged and how to avoid inadvertently triggering attention to your test session.
  3. Use the best technology. Choose a sophisticated proctoring technology that uses human-in-the-loop artificial intelligence (AI) to monitor exams. The best of these systems use purpose-built AI’s that are explicitly trained on test sessions.  These systems can likely tell the difference between a snoring cat and a nefarious audio feed. Here you are minimizing the interruptions of the test-taker. Having a real person dismiss or confirm a suspicious event flagged by the AI before pausing or stopping a test lowers the intrusiveness of proctoring.
  4. Give students a choice. Proctoring systems need to capture audio and video of the test session to work.  What happens to that data after the test is where the intrusiveness of remote proctoring tends to bother students. Proctoring companies that use AI  want to hold onto test session data. Not to sell to advertisers, but because more data makes the AI better at proctoring. We are all daily users of AI.  If you’re like me, you are continually amazed at how much better things like voice recognition, driving directions, and internet search have gotten.  All those improvements have been driven by AI and access to enormous amounts of data to train them.  The benefits of improved AI are so clear. If given a choice, most students would gladly give their consent to use their data for that specific purpose for a specific period of time.

Putting Principles into Practice

Choosing online test administration software with monitoring that is not too intrusive is easier if you start with the principles of minimization and personal agency. At Rosalyn, we follow these principles throughout the development of our proctoring platform.

A great example of this effort is the founding of Rosalyn’s Student Advisory Board (SAB). A first in the industry, this panel of undergraduate students from esteemed institutions all over the world advises the company on the student experience of taking proctored exams.  Insights from the SAB help shape the design of our proctoring solutions and ensure that we balance the control we exert over the test environment with respecting students’ rights, dignity, and agency.

Fairness in online exams — for students and for educators — is at the heart of Rosalyn’s human-in-the-loop AI proctoring approach. To learn more about Rosalyn’s innovative technology, call us at +1 (650) 540-7500 or request a demo.


We combine artificial intelligence with human judgment to deliver smart, ethical, and effective remote proctoring solutions. Contact us to see how Rosalyn can increase the integrity and fairness of your exam.
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